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Coming Soon: Form 8578-CFC Functionality in the LTC Online Portal
Effective date
Feb 1, 2027
Identified
Oct 31, 2026
Summary
The Intellectual Disability/Related Condition (ID/RC) Assessment Form 8578-CFC will transition from the CARE system to the Long-Term Care Online Portal (LTCOP) effective February 1, 2027. After this date, HHSC and TMHP will accept Form 8578-CFC submissions only through LTCOP. Local intellectual and developmental disability authorities must submit all outstanding assessments in CARE before January 22, 2027, or they will require re-entry in LTCOP.
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What to do
Action · 4 steps
01Before January 22, 2027: Billing and administrative staff should coordinate with Local Intellectual and Developmental Disability Authorities (LIDDAs) to ensure all outstanding Form 8578-CFC assessments currently in the CARE system are submitted and processed by the cutoff date to avoid re-entry requirements.
02Beginning February 1, 2027: Ensure all Form 8578-CFC submissions for the ID/RC Assessment and Community First Choice Non-Waiver program are submitted exclusively through the Long-Term Care Online Portal (LTCOP); the CARE system will no longer be accepted by HHSC and TMHP.
03Staff should review updated LTCOP training materials (to be published by TMHP) to familiarize themselves with form submission, review, approval workflows, corrections, denial notifications, and dashboard functionality.
04Contact the TMHP LTC Help Desk at 800-626-4117 for implementation questions.
Original notice
Coming Soon: Form 8578-CFC Functionality in the LTC Online Portal
tmhp.com · Always check the source before changing claims.