MedicaidAdministrativeMedium impact
KMAP BULLETIN: HCBS Background Check Policy
Kansas Medicaid (KanCare)·KS · Occupational Therapy, Physical Therapy, Speech Therapy·Specialty Services
Effective date
Apr 1, 2025
We identified it
Jun 21, 2026
Summary
Kansas has updated HCBS background check policy effective April 1, 2025, requiring stricter background checks for all employees providing direct access services to HCBS participants. Employees cannot work independently until passing full background checks, and checks must be repeated every two years with ongoing disclosure requirements.
Action Required
By April 1, 2025: Billing teams working with HCBS providers must verify that all staff providing direct access services have completed updated background checks including National Sex Offender Registry and Child/Adult Abuse registries. Ensure documentation is retained in employee files and schedule biennial rechecks. Staff without clearance cannot provide billable services to HCBS participants.