MedicaidAdministrativeHigh impact
Specialized Mental Health Rehabilitation Facilities and Cook County Nursing Facilities PathTracker Monthly Census Requirements
Illinois Medicaid - HFS·IL · Psychiatry·Provider Notice
Effective date
Jun 1, 2023
We identified it
Jun 20, 2026
Summary
Illinois Specialized Mental Health Rehabilitation Facilities (SMHRFs) and Cook County Nursing Facilities must now submit all census reporting exclusively through the new PathTracker system instead of submitting to DHS. Monthly census reports including all Medicaid-eligible residents must be completed by the 5th business day of each month or face licensure penalties.
Action Required
By the 5th business day of every month: Facility staff must enter complete census reports in PathTracker system including all Medicaid-eligible residents with their 9-digit Medicaid RIN numbers, new admissions, and all discharges from previous month plus any scheduled within 48 hours. Stop submitting census reports to DHS - use PathTracker only. Access training recording at provided webinar link. Failure to submit timely reports will result in licensure penalties.